Windows

How to Password Protect Microsoft Word Document

How-to-password-protect-microsoft-word-document
Written by Naveen Robsworth

Microsoft Office is one of the most powerful word processors which is the personal favorite of many authors, writers and it is used extensively in Office work. Learning to use MS Word is a great idea if you’re going to handle lots of documents at your work or personal use. You might have some confidential data in your word documents and may want to protect them. The first that comes to your mind is to dig up some random software to do the job.

However, installing 3rd party software is not allowed in most of the restricted networks. Moreover, it’s really unnecessary to install multiple software on your PC when you have the password protect feature right in the MS Word. If you don’t know how to password-protect Microsoft Word documents on your PC, here’s a simple procedure to help you protect your confidential documents.

How to Password Protect Microsoft Word Document

There are two ways to protect your document in MS Word. Let’s have a look on how to use this password protection feature one by one.

Method 1

  1. Open the document to which you want to add a password and click the “File” tab.
  2. In the “Info” section, click the “Protect Document” button and select “Encrypt with Password” from the drop-down menu.
    how-to-password-protect-microsoft-word-document-screenshot1
  3. Encrypt Document” dialog box will appear on the screen. Enter a password in the “Password” edit box and click “OK”.
    how-to-password-protect-microsoft-word-document-screenshot2

    1. Now “Confirm Password” dialog box will appear on the screen. Enter the same password again in the “Re-enter password” edit box and click “OK”.
      how-to-password-protect-microsoft-word-document-screenshot3
  4. The “Protect Document” section in the “Info” screen will appear highlighted and displays a message “A password is required to open this document“.
    how-to-password-protect-microsoft-word-document-screenshot4

Method 2:

  1. Open the document to which you want to add a password and click the “File” tab.
  2. Click on the “Save As” section and select the location of the folder where you want to save the document.
  3. Save As” dialog box will appear on the screen. Click on the Tools button and select the “General Options…” from the drop-down menu.
    how-to-password-protect-microsoft-word-document-screenshot6
  4. On the “General Options” dialog box, enter a password into the “Password to open” edit box and click “OK”.
    how-to-password-protect-microsoft-word-document-screenshot7
  5. Now “Confirm Password” dialog box will appear on the screen. Enter the same password again in the “Re-enter password” edit box and click “OK”.
    how-to-password-protect-microsoft-word-document-screenshot8
  6. Click on “Save” button to save the document with the password. The next time you open the document Word will ask you for the password before opening the document.

That’s simple isn’t it?

If you want to remove the password from your Word document, open the document, click on either the “Encrypt Document” dialog box or the “General Options” dialog box and delete the password. Then, save the document again.

Let us know if your find this tutorial useful.